Privacy Policy

I respect your personal information and will only ask you for what information that we really need from you. The information you give me will be kept secure. I will not share or sell your information to a third party.


Maxine Sarah Photography takes your privacy very seriously. This privacy policy has been prepared in line with the EU’s General Data Protection Regulation (GDPR), which promotes fairness and transparency for all individuals in respect of their personal data. This privacy policy applies to all data we process, and by using Maxine Sarah Photography you consent to our collection and use of such data. 

1. The Data we collect 

As a data controller we collect a variety of data in order to deliver our services, and we will manage your personal data transparently, fairly and securely. 

We may ask you to provide us the following data – 

Your Name (first and last), your address and postcode, contact number, email address.

We will also record a date of birth for all persons we photograph under the age of 13 completion of the booking form is consent for photographs to be taken

Obviously being a photographic business we also create and manage images as per our contractual agreement(s). 

We use the above data to To deliver our service to you / For marketing purposes / Personalise your experience / To provide account access etc..) 

We collect this data on the following lawful basis Consent / To arrange or fulfil a Contract / To meet a legal obligation other than a Contract) 

When you visit our website we also collect Cookies. These are small pieces of data that websites send to a user’s computer and are stored on the user’s web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example. This helps us Personalise your experience, Deliver our service to you, For Marketing Purposes) 

2. Which third parties do we share Personal Data with? 

We share personal data with the following third parties: 

 Your Accountant, Paypal or other customer payment provider, Website manager or Hosting company, Printing Labs, Back Up Providers). 

–  Data is not transferred outside of the European Economic Area.

There are also certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation. 

3. Why do we share your Personal Data with the above? 

We share your data in order to To deliver our service to you / For marketing purposes / Personalise your experience / To provide account access etc..) 

4. How do we keep your personal data secure? 

We keep your data secure 

By using Secure Socket Layer (SSL) technology when information is submitted to us online, In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we will also inform you. 

5. Changes to our privacy policy and control 

We may change this privacy policy from time to time. When we do, we will let you know by changing the date on this policy, notifying customers of only significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy. 

6. You have the following rights – 

–  the right to be informed about the collection and use of your personal data

–  the right of access to your personal data and any supplementary information

–  the right to have any errors in your personal data rectified

–  the right to have your personal data erased

–  the right to block or suppressing the processing of your personal data

–  the right to move, copy or transfer your personal data from one IT environment to

–  the right to object to processing of your personal data in certain circumstances, and

–  rights related to automated decision-making (i.e. where no humans are involved) and
profiling (i.e. where certain personal data is processed to evaluate an individual).
We also give you the option to manage your data via:
 Email, Telephone, Writing to us
While we do not hold personal data any longer than we need to. The duration will depend on your relationship with us, and whether it is ongoing. We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes. After this time we will archive your photographs indefinitely along with your relevant details and consent forms. This is due to requests for replacement images being made several years after being taken.

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