Booking Conditions.

Terms and Conditions

Booking/session fee. Session fees are due upon booking and are non-refundable. If agreement and payment are not received, your session/time frame will be free for another to reserve. Session fees are for time and talent only, Images and products are sold separately.

Cancellations. In the event of cancellation, we will gladly re-schedule your session if notice of 48 hours is given.  Cancellations do have an impact on my diary therefore session fees are non-refundable but can be used towards a rescheduled session in the event of an emergency with 24 hours notice given. Newborn sessions are advised to be done before the baby is 21 days old. If you cancel your session Maxine Sarah Photography can not guarantee the ability to re-schedule within this time frame.

If the photographer is unable to perform to the guidelines of this contract due to a fire, flood or other casualties, an act of God, or other cause beyond the control of the parties, or due to grave illness of the photographer, then all fees paid by the client will be returned in full. Maxine Sarah Photography is not liable for costs in excess of the amount the client has paid. This limitation of liability will also apply in the event that negatives or digital images are lost through camera malfunction, stolen, damaged in processing or otherwise damaged or lost without the fault of Maxine Sarah Photography.

Vouchers. Vouchers are non-refundable and non-transferable. If you purchase a voucher and it only covers the session fee and does not cover a digital package or collection it is advisable to check with the recipient prior to purchase to make sure that they are happy to put monies towards a package. 

Lateness Please be prompt. Any arrival after 20 minutes may result in the abandonment of the session and a further payment of £85 to reschedule. 

Payment of products. Payment is required upon the day of the viewing. No orders will be processed until full payment is received. Payment plans are available in special circumstances. To be discussed and agreed with Maxine Sarah Photography. Due to the nature of digital products, no refund will be issued once digital images are received.

Images, Proof View and order session. Every effort will be made to provide 30 plus images however this may not always be possible due to the willingness and unpredictability of subjects. Maxine Sarah Photography will use its own judgement regarding the style and artistic input in the production of pictures. This includes poses and the number of images taken. Due to the unpredictability of babies and children, it may not be possible to capture all the pictures requested or images to the client’s full expectations. In the event of uncooperative children, for any reason, this may mean that I may not be able to capture any, or all the images the Client may have requested or expected. The Client is responsible for all children at all sessions. In the event that images are damaged or lost through camera or computer malfunction, Maxine Sarah Photography will re-take the session whenever possible or refund the cost of the session fee if this is not possible. It is the client’s responsibility to attend the agreed viewing session at the given date. Maxine Sarah Photography is not liable for the storage of galleries. Galleries of Clients that do not re-arrange a cancelled viewing appointment within three months of the actual photographic session taking place will be deleted.

The Watch Me Grow Session and The Maternity and the Newborn session.

Each session is classed as an individual session. It is not possible to combine viewing sessions, products, print packages, albums or digital collections across multiple sessions.

Copyright  Copyright is retained by Maxine Sarah Photography at all times. It is a violation of copyright law to allow photographs printed by Maxine Sarah Photography to be reprinted, duplicated, scanned, digitally reproduced or altered in any form whatsoever without the prior written consent of Maxine Sarah Photography. This includes saving, screen grabbing, and downloading from Facebook or any other social media. Clients may tag or ‘share’ their sneak peek images on Facebook but please do not save, copy or alter in any way, please do not remove my watermark/logo from the image. Permission to reproduce a picture for personal use (not commercial) will be granted to the client by Maxine Sarah Photography ONLY when digital images are purchased and paid in full by the client to Maxine Sarah Photography. A print release form will be given to the client when digital images are purchased. In the event that clients wish to show their purchased digital images on Facebook or any other social media then they must be clearly identified as Images taken by Maxine Sarah Photography. Failure to do so is a breach of copyright.

Model Release. Maxine Sarah Photography retains all right in all cases to use any pictures for the purpose of display purposes, advertising, portfolio, industry competitions, publication or promotion of its work.

File storage. All non-purchased images will be deleted straight after your viewing session. All images will be deleted three months after the photography session. It is not the photographer’s responsibility to chase clients to arrange the viewing if the original viewing appointment is cancelled by the clients.

Electronic Devices. Cameras, mobile phones camera’s and camcorders are not permitted during sessions. All calls need to be taken outside the studio.

The client agrees to relay the details of this contract to all subjects involved in the session.

Every effort will be made by Maxine Sarah Photography to ensure you enjoy your time spent creating memories.











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